Privacy Policy

This page is based on the legal document draft prepared for the English website. Before publication and operation, please confirm the actual operating entity, address, inquiry contact, analytics or advertising tags, and whether any cross-border transfer applies.

Beijing Wintelligence Consulting Co., Ltd. (the “Company”) recognizes the proper handling of personal information as an important responsibility when providing industrial research, consulting, AI brand visibility support, GEO support, white papers, digital media operations, and related services.

The Company complies with applicable personal information protection laws, regulations, and guidelines, and properly obtains, uses, stores, and manages personal information under the following policy.

Article 1. Definition of Personal Information

In this Policy, “personal information” means information that can identify a specific individual, including name, company name, department, title, address, telephone number, email address, inquiry details, document request details, and other information that can identify a specific individual alone or by easy reference to other information.

Article 2. Information We Collect

The Company may collect the following information.

Name, company name, department, and title
Contact information such as telephone number, email address, and address
Details of inquiries, document requests, white paper applications, seminar applications, and survey responses
Service usage history, meeting history, and communication history
Access information such as IP address, cookies, device information, browser information, access date and time, viewed pages, and referral source
Other information necessary for service provision, improvement, sales activities, and security management

Article 3. Collection Methods

The Company may collect personal information by lawful and fair means, including website forms, email, telephone, business card exchange, meetings, exhibitions, seminars, surveys, interviews, cookies, access analytics tools, company websites, public materials, public databases, and exhibition materials.

Article 4. Purposes of Use

The Company uses collected personal information within the scope of the following purposes.

Responding to inquiries, document requests, white paper applications, and meeting requests
Providing industrial research, consulting, AI brand visibility support, GEO support, reports, digital media operations, and other services
Managing meetings, quotations, contracts, billing, payment confirmation, delivery, and follow-up
Providing information on services, reports, seminars, events, news, white papers, and research information
Providing information, sales communication, and proposals according to customer interests, industries, and issues
Analyzing website usage, improving content, improving UI/UX, and improving service quality
Conducting surveys, interviews, marketing research, and customer satisfaction research
Preventing unauthorized access, misuse, spam, and other inappropriate behavior
Responding to requests from laws, regulations, and public authorities
Performing operations incidental to the above purposes

Except where permitted by law, the Company will not use personal information beyond the above purposes without prior consent.

Article 5. Cookies and Access Analytics

The Company website may use cookies and similar technologies to improve convenience, analyze access, improve the website, and conduct marketing activities. Cookie information may include viewed pages, access date and time, usage environment, referral source, and device information.

Cookies alone usually do not directly identify a specific individual. However, if they are matched with other information held by the Company, they will be handled appropriately as personal information or related information. Users may reject or delete cookies through browser settings, but some website functions may not be available if cookies are disabled.

Article 6. Provision to Third Parties

The Company will not provide personal data to third parties without consent, except where consent has been obtained, where required by law, where necessary to protect life, body, or property and obtaining consent is difficult, where specially necessary for public health or child welfare and obtaining consent is difficult, where cooperation with public authorities is required by law, where handling is outsourced within the necessary scope, or where personal information is transferred due to merger, company split, business transfer, or other business succession.

Article 7. Provision or Handling Outside Japan

The Company may allow group companies, service providers, system administrators, cloud service providers, or other contractors located in China or other countries outside Japan to handle personal data within the scope necessary to achieve the purposes of use. In such cases, the Company will take appropriate measures under applicable laws, including information provision, consent, contractual safeguards, and supervision of contractors where necessary.

Article 8. Security Management

The Company takes necessary and appropriate security measures to prevent leakage, loss, damage, unauthorized access, and misuse of personal data.

Appointment of a person responsible for personal information handling
Restriction of access rights to personal information
Technical measures such as password, access, and file management
Education and supervision of employees and related personnel
Necessary and appropriate supervision of external contractors
Proper storage and disposal of materials, data, and files containing personal information
Reporting, notification, and recurrence prevention if a personal data incident occurs

Article 9. Handling of Personal Information When Using AI Tools

The Company may use AI tools as business support tools. However, except where consent has been obtained or where business necessity and appropriate management measures apply, the Company will not input customer lists, contact information, contract terms, NDA information, financial information, raw research data, or other highly confidential information into external AI tools. When using AI tools, the Company will take safety measures such as anonymization, summarization, and access restriction.

Article 10. Retention Period

The Company retains personal information only for the period necessary to achieve the purposes of use or the period required by law. Personal information that is no longer necessary will be deleted, disposed of, or anonymized by appropriate methods.

Article 11. Disclosure, Correction, and Suspension of Use

An individual may request notification of purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or suspension of third-party provision for personal data held by the Company. When receiving such a request, the Company will verify identity and respond appropriately within a reasonable period in accordance with laws.

Article 12. Inquiry Contact

For inquiries, complaints, consultations, and requests regarding personal information, please contact the following office.

Beijing Wintelligence Consulting Co., Ltd.
[Address]
[Department or Contact Person]
[Telephone Number]
[Email]

Article 13. Changes to This Policy

The Company may change this Policy in response to legal amendments, business changes, service changes, or changes in personal information handling. The revised Privacy Policy takes effect when posted on the Company website.

Established: June 12, 2026
Last revised: June 12, 2026